Virtual Executive Assistant Services
Hire an Industry Leading Virtual Executive Assistant
Dedicated, full-time remote support for U.S. businesses starting at $10/hr. Book your call today.
Table Of Contents
This page was developed and is maintained by the Virtual Worker Bee team.
Reviewed for Accuracy by: Adam Nager, CEO of Virtual Worker Bee
- Last Reviewed: May 2026
Quick Answer
What is a Virtual Executive Assistant?
A virtual executive assistant (VEA) is a highly skilled remote professional who manages the operational, administrative, and executive-level tasks your leadership team no longer has time to handle. At Virtual Worker Bee, every VEA is full-time, exclusively dedicated to your business, and trained on your tools and processes from day one.
What’s included: Calendar and schedule management, email inbox management, project coordination, vendor communication, travel arrangements, reporting support, accounting platform support, and more, customized to your specific business operations.
Typical placement timeline: Most clients are matched with a qualified candidate within 10 business days of their discovery call.
Starting rate: $10/hr (full-time placements only)
What's Included
Running a growing business means your time is your most valuable asset and right now, too much of it is being spent on tasks that do not require your direct attention. A virtual executive assistant is the strategic solution that high-performing business owners and C-suite leaders are turning to when they need consistent, expert-level administrative and operational support without the overhead of a full-time in-office hire.
At Virtual Worker Bee, our virtual executive assistants are not generalists who dabble in admin work on the side. Every associate who joins a client’s team is a trained, vetted professional who is 100% dedicated to supporting your business operations during the hours you set. They work your schedule, inside your tools, and within your existing workflows.
Full-Time & 100% Dedicated
Every Virtual Worker Bee virtual executive assistant is full-time and 100% dedicated to your business. Your associate works the hours you set, inside your existing systems, on your workflows, every single workday. They are not splitting time between multiple clients or juggling competing priorities.
Rigorous Vetting & Assessment
Every candidate goes through a proprietary, multi-layered assessment process that includes personality evaluations and technical skills testing, developed internally by Virtual Worker Bee over more than 10 years in the virtual support space. Only approximately 3% of all candidates reviewed are ever presented to a client.
Trained on Your Systems
Every Virtual Worker Bee associate is trained on your specific platforms, tools, and internal processes during onboarding. All VEAs begin with baseline proficiency in Monday.com, Asana, the full Microsoft Office 365 Suite, Google Workspace, and VoIP systems. From there, they are trained on any additional platforms your business uses.
NDA and Compliance Documentation
Virtual Worker Bee handles all payroll administration, HR compliance, and documentation, including NDAs and any additional agreements your business requires. Your VA's device activity is also monitored throughout the engagement to ensure 100% compliance and data security.
What Your VEA Can Handle
- Calendar and schedule management
- Email inbox management and response drafting
- Project tracking and team follow-up
- Vendor and partner communication
- Research, reporting, and data organization
- Travel coordination and logistics
- Paid advertising and marketing campaign support
- Accounting platform support (QuickBooks, NetSuite, Stripe)
- Customer service and client communication
- SEO and digital marketing support
How We Compare
| In-House Executive Assistant | Freelance VA | Virtual Worker Bee Virtual Executive Assistant | |
|---|---|---|---|
| Full-time and dedicated | Yes | No | Yes, always |
| Employer overhead (taxes, benefits, equipment) | Yes | No | No |
| Rigorous vetting and assessment | Varies | Rarely | Yes, only 3% of applicants presented |
| Tool and process training | Varies | Rarely | Yes, trained on your systems |
| Replacement guarantee | No | Varies | Yes, free replacement and escalating free labor |
| NDA and compliance documentation | Rarely | No | Yes, standard on every engagement |
| Starting rate | High | Varies | Starting at $10/hr |
Our Process
Getting started with a Virtual Worker Bee executive assistant is a straightforward, managed process. Here is exactly what to expect from the first conversation to your first productive workday together.
1
Begin Your Talent Match
Schedule a call with the Virtual Worker Bee team. During this call, the team will learn about your business, the role you need filled, the tools your team uses, and the outcomes you are trying to achieve.
Estimated time: 30 to 60 minutes
What we need from you: A clear picture of your current pain points, your preferred working hours for your VA, and any platforms or internal systems your new associate will be expected to operate in.
2
Candidate Sourcing and Assessment
Virtual Worker Bee's recruiting and HR team begins sourcing immediately from our talent pool. Every candidate goes through a proprietary, multi-layered assessment process that includes personality evaluations and technical skills testing, developed internally by Virtual Worker Bee over more than 10 years in the virtual support space. Only approximately 3% of all candidates reviewed are ever presented to a client.
Estimated time: Typically completed within 10 business days of your discovery call
3
Meet Your Candidates
Virtual Worker Bee presents you with 3 pre-vetted candidates. You interview each one and select the associate who is the best fit for your team, your working style, and your business culture.
What we need from you: Availability to complete candidate interviews within 5 business days of receiving introductions.
4
Onboarding and Training
Once you select your VEA, they are onboarded to your specific tools, systems, and internal processes before their first active workday. Virtual Worker Bee handles all payroll administration, HR compliance, and documentation, including NDAs and any additional agreements your business requires. You focus on what you do best and start delegating immediately.
5
Structured Check-ins and Ongoing Support
Virtual Worker Bee stays involved throughout your engagement. Our check-in cadence is designed to keep your working relationship healthy and evolving:
- Weeks 1 through 4: Weekly check-ins
- Months 2 through 6: Biweekly check-ins
- Month 6 onward: Monthly check-ins covering timesheets, VA performance, and any concerns or opportunities you want to address
Administrative and Executive Support
Your VEA manages your calendar end-to-end. This includes scheduling meetings, coordinating across time zones, blocking focus time, setting reminders, and ensuring your day runs the way you intend it to.
They also handle your email inbox, filtering priority messages, drafting responses, flagging urgent communications, and clearing the noise so nothing critical falls through the cracks.
Working inside tools like Monday.com, Asana, and the full Google and Microsoft Suite, your VEA tracks active projects, follows up on outstanding deliverables, manages task lists, and keeps your team aligned without requiring your constant oversight. They can coordinate directly with vendors, contractors, and internal team members on your behalf.
What Your Administrative and Executive VA Handles:
- End-to-end calendar and schedule management
- Email inbox filtering and response drafting
- Project tracking and task coordination (Monday.com, Asana)
- Vendor, contractor, and partner communication
- Outbound and inbound professional communications
- Focus time blocking and meeting coordination
- Eliminating bottlenecks in leadership conversations
Communication and Vendor Management
Your VEA handles outbound and inbound communications professionally. They manage vendor relationships, coordinate scheduling with external partners, and represent your business with clarity and professionalism in every interaction, so you are not the bottleneck in conversations that do not need you directly involved.
Business Operations and Technical Support
Virtual Worker Bee virtual executive assistants are trained across a wide range of business functions. Depending on your business needs, your VEA can provide accounting platform support, SEO support, paid advertising campaign support, website development assistance, and general customer service.
The scope of what a Virtual Worker Bee executive assistant can handle is intentionally broad. If it can be done virtually, a Virtual Worker Bee associate is either already trained in it or will be trained to your specific processes during onboarding. Not sure what to hand off first? Download our free Executive Delegation Checklist and discover the 50 tasks your business should stop relying on you to handle: [Download the Free Executive Delegation Checklist] [LEAD MAGNET LINK]
Virtual Worker Bee Performance Metrics
Our clients achieve significant operational efficiency and cost reductions by transitioning administrative and executive support tasks to offshore Virtual Worker Bee associates.
By utilizing our dedicated support model, business owners and leadership teams protect their highest-value hours from administrative overhead.
- Average hours saved per client per month: 97 hours
- Client retention rate: 84%
- VA staff retention rate: 93%+ (best in class for the industry)
- Documented revenue growth generated for clients across our client base: $10M+
This is what dedicated, offshore-powered executive assistant support looks like in practice—not just lower labor costs, but a structurally better operation.
What Your Business Operations and Technical Support VA Handles
- Accounting platform support using tools like QuickBooks, NetSuite, and Stripe
- SEO support using platforms like SEMrush and Ahrefs
- Paid advertising campaign support and marketing coordination
- Website development and build-out assistance
- General customer service and client communication
- Support for architectural or engineering tasks performed virtually
- Executive assistant support for C-suite leaders and management teams
What We Handle vs. What You Provide
| What Your VEA Handles | What You Provide |
|---|---|
| Calendar and schedule management | Access to your preferred tools and platforms |
| Email inbox management and response drafting | A clear list of priorities and tasks at the start of engagement |
| Project tracking and team follow-up | Availability for structured check-ins (especially in the first month) |
| Vendor and partner communication | Your preferred working hours for the VA |
| Research, reporting, and data organization | Timely feedback during the candidate interview phase (within 5 business days) |
| Travel coordination and logistics | Software accounts or login credentials needed for onboarding |
| Paid advertising and marketing campaign support | Any NDAs or internal documents you want your VA to sign |
| Accounting platform support (QuickBooks, NetSuite, Stripe) | Your existing SOPs - or Virtual Worker Bee will help you build them |
| Customer service and client communication | |
| SEO and digital marketing support |
Meet the Team
The people behind Virtual Worker Bee bring decades of combined experience in virtual staffing, client success, and business operations. When you partner with Virtual Worker Bee, you’re backed by a team that’s as invested in your growth as you are.
Chief Executive Officer
Adam founded Virtual Worker Bee in 2019 after more than a decade building and scaling virtual support operations. As CEO, he leads the company's vision, growth strategy, and client partnerships, bringing firsthand experience as both a business owner and a power user of the very model Virtual Worker Bee is built on.
Ali Dischino
Senior Lead Qualification Specialist
Ali is the first voice many Virtual Worker Bee clients hear, and she makes that introduction count. As Senior Lead Qualification Specialist , she leads discovery calls and guides new clients through the placement process, matching business needs to the right talent with precision and care.
Tim Daniels
Senior Lead Qualification Specialist
Tim brings a consultative approach to every client conversation. As Senior Lead Qualification Specialist , he conducts sales calls and works closely with prospective clients to understand their operations and identify the virtual staffing solutions that will move the needle.
Who We Help
Virtual Worker Bee’s remote executive assistant services are designed for business owners and leadership teams who are scaling, streamlining, or ready to stop trading their highest-value hours for administrative overhead.
Growing Service-Based Businesses
If you run a service business and your operations are outpacing your team's bandwidth, a full-time remote executive assistant bridges that gap without the overhead and complexity of an in-office hire. You get a dedicated associate who knows your business and works your schedule every single workday.
E-Commerce Operations
E-commerce business owners dealing with vendor coordination, platform management, customer communication, and order-related follow-up rely on Virtual Worker Bee executive assistants to keep operations running without requiring owner-level attention at every step.
Accounting and Financial Service Providers
Accounting firms and financial service businesses benefit from VEAs with proficiency in tools like QuickBooks, NetSuite, and Stripe, combined with the discretion and confidentiality protocols their industry demands. All Virtual Worker Bee associates sign NDAs, and device activity is monitored to ensure ongoing compliance.
Medical Practices and Healthcare Organizations
Medical offices and healthcare organizations that need reliable administrative support, scheduling coordination, and operational management without expanding their in-house payroll turn to Virtual Worker Bee for a compliant, fully dedicated solution.
C-Suite Leaders and Executive Teams
Founders, CEOs, and senior leaders who need a trusted operational right hand to manage communications, coordinate across departments, and protect their calendar work with Virtual Worker Bee VEAs on a dedicated, full-time basis. These are not task-takers. They are professionals built to support leadership.
General Contractors and Home Service Businesses
Business owners in trades and home services use Virtual Worker Bee executive assistants for scheduling, customer follow-up, invoicing support, and the day-to-day coordination that keeps jobs moving and clients satisfied.
Scaling Organizations
Any business focused on expansion can leverage virtual executive support to handle operational bottlenecks, improve response times, and establish clear operational standard procedures.
Virtual Worker Bee works best with teams of 3 or more, though we welcome businesses of all sizes that are genuinely committed to growth.
Coverage Areas
Virtual Worker Bee partners with businesses across all 50 U.S. states. Our virtual executive assistants are based offshore but are scheduled to your time zone, your business hours, and your team’s expectations. Your associate works in English and operates within your defined shift window, Monday through Friday. Whether your business is based in California, Texas, New York, or Florida, your Virtual Worker Bee executive assistant is prepared to represent your operations with professionalism and consistency every single day.
50
U.S. States Served
100%
Time Zone Aligned
Related Services
Your virtual executive assistant is one part of what Virtual Worker Bee can bring to your team. Depending on where your business needs the most support, explore these additional services below.
Research Services
Need competitive intelligence, market research, or data gathering done accurately and efficiently? Virtual Worker Bee research associates deliver organized, actionable insights so your leadership team can make confident decisions faster.
Social Media Marketing Support
Keep your brand visible and your audience engaged without adding to your workload. Virtual Worker Bee's social media associates handle content scheduling, community management, and platform growth.
Sales Administration Assistant
From CRM management to pipeline coordination and outreach support, a Virtual Worker Bee sales admin associate keeps your sales function organized and your revenue operations moving.
Why Choose Us
Virtual Worker Bee was built on one belief: growing businesses deserve access to world-class remote talent without the overhead, complexity, or guesswork of traditional hiring. Founder Adam Nager has been in the virtual support space since 2011, and Virtual Worker Bee has been placing dedicated virtual associates with U.S. businesses since 2019. Virtual Worker Bee is powered by Virtual Ventures Corp (VV), a parent company built around the mission of helping businesses scale through strategic operations and world-class talent solutions.
84%
Client Retention Rate
93%+
VA Staff Retention Rate
97 hrs
Average Hours Saved Per Month
$10M+
Revenue Growth for Clients
Every associate Virtual Worker Bee places has cleared a rigorous proprietary screening process developed over more than a decade of experience. By the time you meet your candidates, the hard work of finding the right people has already been done for you. Virtual Worker Bee manages all payroll administration, HR compliance, and contractual documentation, including NDAs and any additional agreements your business requires. Your VA’s device activity is also monitored throughout the engagement to ensure 100% compliance and data security.
They remain a Virtual Worker Bee associate, which means you enjoy all the benefits of a dedicated team member with none of the employer overhead.
Client Testimonials
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